St.
Chad's Episcopal Church
The Little Church With a Big Heart
|
The Little Church With a Big Heart |
|
St. Chad’s Building Committee Meeting
# 5 6/17/2007
Attendees:
Paul Apodaca, Larry Babineaux, Susan Carson, Bob Gough, Hal DeHoff, Merri Jean
Jones, Bo Keith, Bob Kingsbury, Jan Kingsbury, Rich Lehoucq, Eileen Simpson,
Richard Simpson, and Father Brian Winter Members
Absent:
Debra Kincaid Handouts:
Agenda, DPS Architectural Consulting, Project Delivery Methods, and Ministries
Emphasis Survey 1.
Bob Gough, Building Committee Chair, opened the meeting. Larry Babineaux led the prayer. 2.
Richard Simpson moved the agenda be accepted and Jan Kingsbury seconded
the motion. The committee
unanimously accepted the agenda presented by Bob Gough. 3.
The minutes of the May 25 meeting had one revision, the spelling
correction for Leslea Lehoucq. The committee approved the May 25 meeting minutes
as corrected. 4.
a. Action Item AI 1-3 (Expansion Feasibility study.). Richard Simpson explained that he and Larry Babineaux met
with Don Schlagel on June 14 after receiving his first proposal.
The Expansion Feasibility sub-group had agreed that Don’s first
proposal was too extensive. Richard and Larry set up the meeting to obtain clarification
on some points and to propose a reduced statement of work. Don’s original proposal included an
investigation-analysis-comparison of expanding the existing sanctuary to
building a new sanctuary, and expansion of current facilities to incorporate
additional offices, classrooms, and a larger commons area.
The analysis would include advantages/disadvantages of the expansion and
new building, estimated costs, code implications, parking issues, disruptions
during construction, estimated schedule for design and construction, expansion
possibilities to the south, east, and west, and a pre-designed structural
system. The fee would not exceed
$2,500. Don would present the
results to the entire Building Committee after August 15.
The reduced statement of work proposal was simplified and reduced in
scope. Don Schlagel indicated he
could produce a written paper showing the results of the revised statement of
work by the end of June for a fee not to exceed $1,000 plus Gross Receipts Tax. Don
Schlagel further proposed that the revised statement of work could be completed,
and the second phase, or remainder of work from the first proposed statement of
work, be performed and the fee would be reduced by the amount of the work done
earlier. There would be no
commitment to have the more complete study performed.
It was noted that the shorter statement of work could be completed before
the July Town Hall meetings. Richard
Simpson stated the items on Don Schlagel’s original proposal would need to be
addressed eventually. Larry Babineaux commented that the architect who is
ultimately selected would probably need to perform the same analysis.
It was noted that Don’s hourly fee appeared to be very reasonable and
that Don was very familiar with our facility.
During the discussion, it was also noted that having possession of this
information would provide a reference point when comparing information from
another architect, or when the decision is made to either expand or build new,
and that the reference points came from a professional third party.
There was concern expressed regarding spending funds before the
ministries prioritization is completed and not having the ministry facility
requirements information in hand when presenting questions to an architect.
It was commented that several action items are in progress concurrently
in order to allow the committee to mesh together a lot of information and make
decisions. Additionally, the Vestry
had specifically wanted the Building Committee to look into the feasibility of
expanding current space. Richard
Simpson noted that Don Schlagel had presented several, both positive and
negative, ideas of which the sub-group had not considered.
The more complete study would address these new concepts. Larry
Babineaux moved and Jan Kingsbury seconded the motion to have the Expansion
Feasibility sub-group present the shortened statement of work to Don Schlagel,
and to authorize the payment of a fee for work performed to not exceed $1,000
plus Gross Receipts Tax. The motion
carried with one dissenting vote. Richard handed out copies of a document from Don Schlagel,
Project Delivery Methods, to be read and reviewed by the BC3.
The handout information would be useable in the future. b. Action Item AI 1-5 (Questions to
survey other churches). Merri Jean
Jones explained the church survey questions are ready to distribute to her team.
The tasks for each sub-group member have been allocated.
They expect to have the results gathered by mid-July. Father
Brian Winter suggested that since St. James of Taos expressed willingness to
share their building experiences, he and a church survey member could travel to
Taos to meet with them. The survey
could be phoned ahead of the visit. Father
Brian agreed to supply Merri Jean the name of the St. James contact. c.
Action Item AI 2-3, & 2-4 (Bridging loans).
This item has been concluded. Susan
Carson met with Wells Fargo since the appointment had been previously arranged.
The bank contact informed Susan that the loan rate would be fixed at 7 ¾
% for the whole loan package, assuming everything was similar to current
circumstances. It was noted that
Betty Albright, of our congregation, is a Senior Vice President of Irwin Union
Bank and had done work for Hope Episcopal Church. d.
Action Item AI 2-1, 3-1, and 3-2 (Ministries prioritization).
A group met last week and Bob Kingsbury presented their recommended
survey instrument. The group
followed the advice of the BC3 and created a survey with an introduction,
identified ministries of which St. Chad’s is currently engaged plus additional
ministries of which we are not involved at the present time, and allowed for
input for additional ministries. Five
evaluation levels are provided on the survey: very important, important,
neutral, not important, and avoid. The
Comments column allows the attendee to clarify their answer.
There is space at the bottom of the survey for comments. Comments that do not directly affect ministry prioritization
can be placed on hold for future consideration.
The focus of this survey is on ministries that have an impact on the
facility. Questions of visibility
will need to be asked, but deferred to a future survey when the focus is on
preliminary design requirements. It
was noted that the survey asks attendees to provide answers reflecting both
current ministries and future ministries, since the introduction states “now
and in the future”. It
was requested that the terminology “homeless shelter” in question 9 be
altered to “emergency shelter”. The
sub-group is working on the Town Hall agenda.
It currently consists of a brief introduction, a talk on ministries
allowing time for attendees to give input, a review of the survey by Bob
Kingsbury and Hal DeHoff, and having the attendees fill out the survey
instrument before they leave. In response to the question about providing food and creating
a social aspect to the Town Hall meetings, it was suggested that coffee and soda
be provided for the Tuesday evening session.
The Sunday session occurs immediately after the Sunday morning breakfast.
The Sunday session will start about 11:15, since attendance may be
reduced if parishioners are required to wait around until 11:30.
The sub-group plans to continue work on the Town Hall session agenda. Bob
Gough stated the survey is more qualitative than quantitative; therefore no
point system is being devised for the results.
We should be able to derive a sense of the congregation’s wishes from
the choices selected on the survey instrument.
Any negative responses will be addressed, especially if the survey
attendee explains or clarifies their reason(s) for the response. The
survey instrument was given consent by the BC3. Bob
Gough requested notes be taken during the Town Hall sessions to capture comments
from the attendees. Eileen Simpson would take notes at one of the sessions and
Debra Kincaid at the other session. e.
Action Item AI 3-2 (Fund raisers). Rich
Lehoucq indicated that he, Leslea, and Jan Kingsbury would try to get together
next week. Father Brian stated Jan Hosea is still willing to help out as
a resource. Jan
Kingsbury noted that St. Stephens Methodist Church had a successful building
pledge drive in March, gathering over $700,000 in pledges in one day.
Since then, however, St. Stephens has had a drop in regular giving.
Jan suggested that we will need to ensure the congregation understands
that the Building Pledge drive is a request for funds over and above their
regular giving. Paul Apodaca will
be leading the Building Fund drive. One
requirement of the Building pledge drive is to make clear the Building Funds are
separate and in addition to the regular operational pledges. The
purpose of the fund raisers is to raise a small amount of money, include
everyone especially those who do not have a “second pocket”, pass on
information about the building progress, provide an opportunity to keep the
building fund in view, and provide an opportunity for a church activity.
Bob Gough had received a suggestion from the congregation that a golf
tournament be planned. f.
Action Item AI 4-1 (Poster). The first poster has been put up. This action item is finished.
Harold DeHoff built the bulletin board stand that is located in the foyer
near the front doors. g.
Action Item AI 4-2 (Bulletin inserts). Bob
Gough reported that Building Committee information was inserted in the weekly
bulletin. This action item is finished. h.
Action Item AI 4-3 (Website input to Hal).
Hal DeHoff is working on the creation of Building Committee web pages
linking from the current St. Chad’s web site.
He indicated that only BC3 would have access to the Building Committee
web pages until the review was completed and the format and content approved.
It was suggested that the Building Committee website provide a link to
all BC3 meeting minutes, a list of the BC3 members, and a link to The View since
it contains Building Committee articles. In
the future, we can add the results of the church survey conducted by Merri Jean
Jones’s sub group and the results of Don Schlagel’s analysis. i.
Action Item AI 4-4. (BC3 email
address.) Eileen had not heard back
from Jannetta Lamort, so had nothing to report. j.
Action Item AI 4-5 (BC3 announcements at services on June 10).
Bob Gough made comments during the Announcements during both services on
June 10. He received encouraging
feedback after the announcements: Parishioners
liked hearing of the committee’s progress and liked that the committee would
be asking for their input. 5.
Old Business. a.
(Report to the Vestry on June 10). Bob
Gough reported that when he met with the Vestry, he covered the Town Hall
meetings and sub-tasks being performed. The
only comment from the Vestry was their discomfort of “Ministries
Prioritization” terminology. The
Town Hall survey title has been changed to “Ministries Emphasis”. b.
(Input to The View by June 15). Bob Gough has drafted an article for The View monthly
newsletter and forwarded it to David Berkey, editor. c.
(BC stickers for name tags). Bob Gough indicated the Vestry was supportive of adding
Building Committee stickers on the St. Chad’s nametag of BC3 members.
Bob Gough agreed to contact Sheryl Stockham, Office Secretary, about
creation of the stickers. d.
(Calendar for Parish activities). Bob
Gough pointed out that the committee needed to know upcoming parish activities.
Bob asked that we check the church calendar prior to planning specific
dates for BC3 activities, and also ensure the BC3 activity gets added on the
Church calendar. e.
(Other Old Business). None. 6.
New Business. Rich
Lehoucq asked how we would learn of zoning restrictions.
The response was that generally we would need to obtain those from the
architect. We might separately contact the local neighborhood
association. Hal
DeHoff suggested the committee identify and notify the stakeholders (including
neighbors and tenets) of our intent to build.
Hal also suggested including this item in the BC3 Timeline. Richard
Simpson stated Don Schlagel had presented the idea of having his engineers look
into the water connection for St. Chad’s.
Bob Gough was reminded that the Phase 2 Building Project had a County
requirement to include a water storage pond on our property. Susan
Carson suggested having a church yard sale as one of the fund raisers.
Jan Kingsbury indicated she would not head up this kind of fund raiser,
but someone else could if so inclined. 7.
The next meeting will be July 1. Neither
Susan Carson nor Rich Lehoucq will be able to attend. The
July 15 date for a BC3 meeting may not be practical, since the second Town Hall
session is scheduled for the same date and time.
Bob Gough suggested we pencil in July 22 for the second July meeting
date, but the date would be discussed at the July 1 meeting. ACTION
ITEMS AI
1-3. Expansion Feasibility
Sub-group - Contact Don Schlagel and request the shortened, revised Statement of
Work be performed. AI
1-5. Church Survey Sub-group –
Begin conducting the church survey. AI
3-1. Ministries Prioritization
Sub-group - Continue work on the Town Hall agenda and presentation. AI
3-2. Rich Lehoucq – Meet with
Leslea and Jan Kingsbury to begin fund raiser planning. AI
4-3. BC3 Website – Hal continue
to create a Building Committee web site and present it for BC3 review. AI
5-1. Bob Gough – Contact Sheryl
Stockham about making Building Committee stickers for the BC3 member’s church
nametags. Respectfully
submitted, Eileen
Simpson 6/18/2007 |
|
St. Chad's Home E-Mail Us: Rector Office Webmaster Site Updated April 29, 2008, Page Updated April 29, 2008 |