St.
Chad's Episcopal Church
The Little Church With a Big Heart
|
The Little Church With a Big Heart |
|
St.
Chad’s Building Committee 3 Meeting # 10 9/02/2007 Attendees:
Paul Apodaca, Larry Babineaux, Susan Carson, Hal DeHoff, Bob Gough, Merri Jean
Jones, Debra Kincaid, Eileen Simpson, Richard Simpson, and Father Brian Winter Members
Absent:
Bo Keith, Jan Kingsbury, and Rich Lehoucq Handouts
provided prior to meeting: Agenda,
Expansion Feasibility Study Summary and Recommendation, and Preliminary Facility
Requirements Handout
provided at meeting: Contractor
Source Selection Timeline and Architect Meeting Schedule
a.
Action Item AI 1-3 (Expansion Feasibility study.).
Richard Simpson had previously emailed the Expansion Feasibility Study
Summary and Recommendation to the BC3 for review.
The document indicated Don Schlegel believes expansion of the current
Sanctuary is feasible. Advantages
and disadvantages were listed in the document.
The greatest disadvantages would be a “kluged” look and a change in
the character of the Sanctuary. The
summary document also notes that classrooms can be added, expansion of the
Commons area can be done, and offices can be added.
The summary shows that costs are reduced when the current Sanctuary is
transformed to a parish hall and the current Commons space is used for
classrooms. It was noted that the original report from Don Schlegel
incorporated a Sanctuary space that was too large.
The follow-up plan reduced the space, which lowered the cost.
Some additional costs not noted in the cost summary may be incurred due
to code implications. The summary concludes there is not a huge amount of savings
by expanding the current Sanctuary rather than building a new Sanctuary.
Because of the disadvantages, the report recommends focusing on building
a new Sanctuary rather than expanding the current space. Richard
moved, and Larry Babineaux seconded the motion, that the Building Committee
focus on the scheme that includes building a new sanctuary because of the
numerous and serious disadvantages of expanding the current Sanctuary enumerated
in the Summary report and the insignificant cost savings.
During discussion of the motion, it was noted that as we go forward with
this project, if new information arises that changes this recommendation, the
Building Committee would revisit this motion.
The motion was approved unanimously.
Bob Gough indicated he would pull information from the Summary report
when presenting to the Vestry next week. Action
Item AI 1-3 is closed. b.
Action Item AI 1-5. (Survey of other churches)
Merri Jean Jones had no new information regarding the survey of other
churches. Bob Gough had extracted
major messages from her matrix. Merri
Jean will email this compiled information to the BC3 and the information will
also be posted on the BC3 web site. c.
Action Item AI 3-2. (Fund Raisers) Since
neither Jan Kingsbury nor Rich Lehoucq was present, Bob Gough reiterated that
the BC3 breakfast will be served on October 28, and that Rich and Bo Keith were
looking into ordering shirts. When
Jan returns to Albuquerque, Bob will meet with her and Paul Apodaca regarding
funding and the pledge drive. Bob
noted that Jan will lead the pledge drive effort, which will include the
expertise of Jan Hosea. This group
will discuss a pre-pledge leadership drive and naming rights among their topics.
Hal indicated he had created a tentative list for the pre-pledge
leadership drive, but that the Vestry had concerns about anonymity.
Susan Carson will be included with this sub-group to meld bonding and
commercial loans money to the pledging money discussions.
Bob reported that Paul would be leading the accounting tasks and that
Bob, Paul, and Debra would be meeting immediately following the BC3 meeting to
decide on a preliminary chart of accounts. e.
Action Item AI 7-1 (Architects and Contractors).
Richard Simpson’s list of potential architects and contractors has been
handed over to the Source Selection Sub-Group.
This completes his action item. f.
Action Item AI 8-1 (Source Selection Process and Timeline) and Contractor
(architect – ed.) Selection Sub-Group. Larry
Babineaux presented the Contractor Source Selection Subcommittee Schedule and
the Architect meeting schedule. Larry
stated that the Source Selection Discussion document is completed with one
change. The development of the format for architect presentations
will be a function of the Contractor Selection Committee. Larry reported that he has contacted six of nine architects
on the list to set up a meeting during the week of September 10.
One architect will be meeting with the group on September 8 due to
schedule conflicts during the following week.
Hal, Bob, and Larry will meet with each of the architects to provide a
tour of our current facility and to assist in creation of the architect short
list. The short list will be
composed of two to four architects, who will receive our RFP and be asked to
present their proposals to the BC3. One
of the architects on the proposed list, Robert Habiger, has changed jobs.
He is no longer architect for his small firm, but holds a job in the
marketing department of a large firm. Larry
proposed that because of this job change, Robert Habiger be eliminated from
consideration. Larry will continue
to contact the remaining architects and set up the initial meetings. g.
Action Item AI 8-2 (Accounting Report). Debra
Kincaid reported there had been no additional expenses since the last report.
Donations included the monthly $2,500 set aside by the Vestry for the
Building Fund and $4,000 in individual donations. The ending balance is $35,329.
It
was noted that approximately 15 individuals have contributed to the Building
Fund to date without any prompting. 5.
Old Business. a.
Preliminary Design Features Sub-Group. Bob
reported that this new sub-group consists of himself, Hal DeHoff, Father Brian,
Merri Jean Jones, Richard Simpson, and Debra Kincaid.
Their task was to transform the ministries survey results into facility
requirements. Bob proposed, that
following approval of the list by the BC3, 1) he would take the preliminary
facility design requirements to the Vestry for their approval, 2) the
preliminary requirements list would be used in the RFP, 3) the preliminary
requirements list would be used to elicit additional preliminary requirements
from each of the Vestry Committees, and 4) the preliminary design requirements
would be presented to the congregation for their comments. The
BC3 reviewed the list, making the following changes: 1.
Under the Worship category, remove the comments “(set target at 300
since further expansion is unlikely?) 2.
Change “250 – 300 seats” to “275 seats plus 25 – 30 seats for
choir”, removing the separate line item for choir area. 3.
Add “address acoustics” to the worship category. 4.
Add wording to the effect the “Altar area to be sufficiently large
enough”. 5.
Under the Christian Education category, reverse the wording of “1 adult
ed/choir (current OK) to “1 choir/adult ed (current OK)”. 6.
Under the Fellowship category, add
“Play yard, visible from the Parish Hall”. 7.
No changes were made to the Offices
and Parking categories. 8.
Add a Storage category, with adequate storage in all areas. 9.
Under the Bathrooms category, remove the “?” after “include
showers”. Bob
noted that should the Vestry Committees provide detail requirements, these would
wait and be added to the requirements submitted to the final architect.
Any additions or updates to the current preliminary list after the
initial list is approval by the Vestry, would be resubmitted to the Vestry for
approval. Larry
moved the reviewed/reworked list of preliminary facility requirements be adopted
by the BC3. Richard Simpson
seconded the motion. The motion was
approved unanimously. b.
Contractor Selection Sub-Committee. Larry
Babineaux reported on this agenda item during the Action Item AI 8-1 (Source
Selection Process and Timeline) discussion. c.
Calendar for Parish activities. Father Brian indicated the new Church Secretary is expected
to begin September 17. The Diocesan
Convocation occurs the weekend of October 19 – 20. The church retreat has been postponed until the spring. d.
Other. The next monthly newsletter
Building Committee item will contain a Question/Answer article between Bernice
Dicks and Bob Gough. 6.
New Business. a.
The group discussed the BC3 calendar and decided Town Hall Meetings, to gather
comments from Parishioners regarding the preliminary facility requirements,
would occur during the two breakfasts following the services on Sunday, October
7. The short list of architects
should be created by then so the RFP can be sent soon after the October 7 Town
Hall meetings. The architects would
have about four weeks to create a preliminary design.
From this, a final architect would be selected by mid-November.
Larry agreed to rework the Contractor Source Selection Subcommittee
Schedule and send to all BC3. b.
Larry Babineaux announced there would be no Contractor Selection Sub-Group
meeting on Thursday, September 6, as previously planned. 7.
The next meetings are scheduled for Sunday, September 16 at 11:15 am and
Tuesday, October 9 at 7:30 pm.
Richard
and Eileen Simpson will not be present at the September 16 meeting.
Debra Kincaid has volunteered to take meeting notes for the September 16
meeting in Eileen’s absence. NEW
ACTION ITEMS AI
1-5. Merri Jean Jones - Forward the
Survey of Churches major message information, compiled by Bob Gough, to the BC3.
AI
10-1. Contractor Selection
Sub-Group – Meet with the initial list of architects during the week of
September 10 for the purpose of creating a short list of 2 – 4 architects,
which will receive the RFP. AI
10–2. Larry Babineaux –
Update the Contractor Source Selection Subcommittee Schedule and email to the
BC3.
Respectfully
submitted, Eileen
Simpson 9/03/2007 |
|
St. Chad's Home E-Mail Us: Rector Office Webmaster Site Updated April 29, 2008, Page Updated April 29, 2008 |